Continuation notes and progress notes (iAS)

Modified on Mon, 30 Mar at 12:42 PM

TABLE OF CONTENTS

How to add a continuation note or progress note
Table 2.1. Categories of Continuation Notes and Progress Notes, and their descriptions. 
Filtering Continuation Notes and Progress Notes

Continuation Notes and Progress Notes are used to record and share information about a person’s care.

The function is the same in both settings. The name changes depending on the setting:

Continuation Note is used for community clients
Progress Note is used for facility residents

How to add a continuation note or progress note

1: Search for your client or resident.

2: Click on 'Continuation Notes' or 'Progress Notes'.

3: Click on '+ Add'.

3: Type your note in the area provided.

4: Click the drop-down arrow and select the category that best describes the purpose of the note.

Refer to Table 2.1 if needed.

5: Click 'Save & Return'.

Table 2.1. Categories of Continuation Notes and Progress Notes, and their descriptions. 

Category	Description
Allied Health	Notes related to physiotherapy, occupational therapy, social work, and speech-language therapy.
Client/Family Contact	Notes about communication with the client or resident, or their family.
Falls Tracking	Notes that are automatically populated from the Falls Tracking section of the Overview page.
HCA/Support Worker	Notes added by a health care assistant (HCA) or support worker or equivalent caring for the client or resident. This category applies mainly to residential facilities that use iAS Healthware to operate their resident-management system and whose HCAs have access to the resident files.
Infections Tracking	Notes that are automatically populated from the Infections Tracking section of the Overview page.
Level of Care Changes	Notes about a client’s or resident’s level of care.
Medical Correspondence	Notes provided by a medical practitioner about medical visits and treatment directives (do not transcribe these notes).
Merge Records	This category is used only by national software administrators.
Providers	Notes written by organisations that provide home-support services.
Record Administration	Notes about managing a client’s or resident’s records.
Referrals	Notes about a client’s or resident’s referrals for assessments and services (within and outside your organisation).
Category	Description
Registered Nurse	Notes written by an assessor or other registered nurse involved in a person’s care.
Respite	Notes about any short-term aged-residential-care services or home services that a client or resident has received to relieve burden on their carer(s).
Service Coordination	Notes about planning and delivering care and services.
Transfers	Notes about transferring a client’s or resident’s file.
Wounds Tracking	Notes that are automatically populated from the Wound Management section of the Overview page.

Filtering Continuation Notes and Progress Notes 

To filter 'Continuation Notes' and 'Progress Notes' and find all entries relating to a subject, follow these steps: 

1: On the Client/Resident Overview page, go to Continuation Notes/Progress Notes

2: Click on the drop-down arrow under the Category column to reveal the list of categories.

3: Click on the 'Category' you want to filter by (an example may be Falls Tracking), remember to click on 'Check All' when finished otherwise it will continue to hold your Category selection.

Important note about access

If you access a client or resident file but are not directly involved in their care, you must record the reason for access in Continuation Notes or Progress Notes.